Privacy Policy

Version 1.0 · Effective [DATE OF PUBLICATION]

Fairdos exists to split shared costs between friends. It needs surprisingly little about you to do that, and it gets rid of most of it automatically.

BEFORE PUBLISHING — replace every square-bracketed placeholder, confirm the Azure region matches where your database actually sits, and have this reviewed by a solicitor. Check your ICO registration is in place.

1. Who we are

Fairdos is operated by Jaspar Solutions Ltd, a company registered in England and Wales (company number 11261735), whose registered office is at [REGISTERED OFFICE ADDRESS].

For the purposes of UK data protection law we are the data controller for the information described here. You can reach us at support@fairdos.app.

We are registered with the Information Commissioner's Office under registration number [ICO REGISTRATION NUMBER].

2. The short version

What we actually do We store the expenses you and your group enter, so the app can work out who owes whom. We delete all of it 90 days after a group goes quiet, and we send you a full copy before we do. We never hold your bank details, we never show adverts, and we don't sell anything to anyone.

3. What we collect

Information you and your group put in

Group details — the group name and the display names members choose. A display name can be a first name or a nickname; we never require a real one.
Expenses — description, amount, currency, date, who paid, and how it splits.
Receipt images, if you choose to attach them.
Settlement records — who has marked what as paid.
Edit history — which member added, changed or deleted each entry, and when. This exists so a group can trust the numbers, and it is visible to everyone in that group.
A payment link, if you choose to save one — for example a Monzo, Revolut or PayPal link. This is a web address you have chosen to share. We do not collect or store bank account numbers, sort codes or card details at any point.

If you buy an unlock

A purchase identifier from Apple or Google confirming what you bought, so we can apply it to the right group and restore it if you change device.
We never receive your card number, and payment is handled entirely by Apple or Google under their own terms.

Technical information

App and device information — app version, operating system version, device model and language, used to make the app work properly and to diagnose faults.
Diagnostic data — crash reports and error logs.

What we do not collect

No bank account numbers, sort codes or card details.
No advertising identifiers, and no tracking across other apps or websites.
No location data, contacts, photos beyond the receipts you attach, or microphone access.

Joining a group needs no account If someone invites you to a group, you can join by tapping the link. No email address, no password, no app-store sign-in. The only people who need an account are those buying an unlock, because a purchase has to belong to somebody.

4. Why we use it, and on what legal basis

What for	Lawful basis
Running the group, calculating balances, showing who owes whom	Performance of a contract with you
Applying and restoring an unlock you have bought	Performance of a contract with you
Sending expiry warnings and your data export before deletion	Performance of a contract, and our legitimate interest in not losing your records
Diagnosing crashes and keeping the service secure	Our legitimate interest in a working, secure app
Keeping records of purchases	Legal obligation (UK tax and accounting)

We do not use your information for advertising or profiling, and we do not make automated decisions that produce legal or similarly significant effects.

5. How long we keep it

This is the part most apps are vague about, so here it is plainly.

What	How long
A free group	Until 90 days after the last activity in it. The clock measures inactivity, not age — a group used every week never expires.
An unlocked group	Until 3 years after the last activity, then archived to members' devices and removed from our servers.
Warnings before deletion	Sent at 14 days, 7 days and 1 day beforehand.
Your copy	A complete export is delivered to group members' devices before anything is deleted from our servers.
Purchase records	6 years, as required for UK tax and accounting.
Diagnostic and crash data	No more than 90 days.

When a group is deleted from our servers, it is deleted — not archived, not anonymised and retained, not kept for analysis. Copies already delivered to members' devices remain on those devices under their control.

6. Who else sees it

Other members of your group see the expenses, balances and edit history for that group. That is the point of it. They do not see anything about your other groups.

We use a small number of service providers who process data on our behalf under contract:

Microsoft Azure — hosting and database services, in [AZURE REGION — e.g. the United Kingdom].
Apple and Google — app distribution, in-app purchases and push notifications, under their own privacy terms.

We do not sell your information, we do not share it with advertisers or data brokers, and we do not pass it to anyone else except where we are legally required to.

Where any provider processes data outside the UK, that transfer is covered by an adequacy decision or by International Data Transfer Agreement safeguards.

7. Keeping it safe

Data is encrypted in transit and at rest. Access is limited to the people who need it to run the service. Because we never store bank account details or card numbers, the most sensitive thing in the system is a record of who bought the pizza — which is a deliberate design choice, not an accident.

No system is perfectly secure. If a breach occurs that is likely to result in a risk to your rights and freedoms, we will notify the ICO within 72 hours and tell you where the law requires it.

8. Your rights

Under UK data protection law you have the right to:

ask for a copy of the information we hold about you;
have inaccurate information corrected;
have information erased, in the circumstances the law allows;
restrict or object to how we use it;
receive it in a portable format — though note the app already does this for you automatically before deletion;
withdraw consent, where we have relied on consent.

Email support@fairdos.app and we will respond within one month. There is no charge.

One honest limitation: expenses you entered form part of a shared record that other members rely on to settle up fairly. If you ask us to erase your entries from an active group, we may need to tell the other members that entries have been removed, so the remaining balances still make sense.

If you are unhappy with how we have handled your information you can complain to the Information Commissioner's Office at ico.org.uk/make-a-complaint or on 0303 123 1113. We would rather you told us first so we can put it right.

9. Children

Fairdos is not intended for children under 13, and we do not knowingly collect information from them. If you believe a child has provided us with personal information, contact us and we will delete it.

10. Changes to this policy

If we change this policy we will update the version number and date at the top. If a change materially affects how we use your information, we will tell you in the app before it takes effect rather than relying on you to notice.